Project Manager - Executive Assistant


SMART VALOR is looking for self-motivated and curious person, who has project management and organisation skills, and experience working within our fast-pace environment, to assist our CEO, Olga Feldmeier.

This position is a mixture between project manager and senior executive assistant. While the simple administrative tasks (travel booking and meeting schedule) are covered by another personal assistant, this role is more about Project Management Support for CEO, with the goal of enhancing executive’s effectiveness by providing information management support and acting as delegate for communication from the CEO to others Job located at our head office located in Zug, Switzerland.

– Acting as the junior project manager tracking responsibilities and deliverables within the direct reports
– Manage and implement projects
– Review, analyze, and prioritize tasks to determine their significance and plan their organization
– Coordinate executive communications, responding to projects and interfacing with internal or external participants
– Prepare internal and external corporate documents for team members and partners
– Schedule meetings and appointments and manage travel itineraries
– Compile, transcribe, and distribute minutes of meetings
– Maintain an organized system of electronic documents
– Perform all responsibilities while maintaining a strict level of confidentiality
– Develop and sustain a level of professionalism among staff and clientele
– Meet with individuals, special interest groups, and others on behalf of executive
– Any other duties assigned

– Native English and German
– Experience working as junior project lead (must)
– Experience working as executive assistant (preferable not must)
– Experience managing large group of people, incoming requests
– Excellent communication skills
– Used to work under extreme time pressure
– Excellent organisational skills and attention to details
– Flexible working hours
– Self-driven, independent contributor, anticipating tasks and crafting CEO agenda